How to Ensure Data Room Software Safety

While some documents do not require a different storage and sharing method than email, Google Drive, or Dropbox sensitive documents from your company should be secured with software that can withstand the potential risks of a leak. Data room software offers the security and control you need to keep your documents secure, while allowing users to access them on any device.

In order to ensure the safety of your documents, you should look for the use of a virtual data room, which has audit logs that let you keep track of the entire document activities. You’ll be able monitor who has viewed your documents and how long they stayed on the website and whether the views were intentional. Certain VDRs also have features such as dynamic watermarks. These can protect against printing jobs that are not authorized and downloads.

Think about how your team members will use the files in your virtual room. You will want to make sure the data room can be accessed via any device connected to an internet connection and is compatible with the file formats that your team uses. You should search for an online data room that has the ability to index documents. This will make it easier for you to locate specific documents.

SecureDocs is a reputable virtual data space that offers an intuitive interface that includes dashboard reports, instant activity alerts, and a simple Q&A feature. The platform provides a range of industry-strength measures, including SOC 2 Type 2 and FedRAMP. It also includes the ability to create a permission-based user role, two-factor authentication, and custom NDAs.

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